Student Handbook

Students are expected to attend all required events and must be in Aspen for the duration of their session. Please review the AMFS Program Dates and School Calendar for important dates. Short-term absences (typically no more than seven days, inclusive of travel) may be approved for extraordinary cases. Except in the case of family emergency, absences must be requested and approved through the Office of Student Services. If a late arrival is approved, placement and seating auditions may be affected or unavailable. 

Late Arrivals and Auditions

• Chamber Music:  Students approved for a late arrival prior to the on-time completion of the chamber music application may still be considered for chamber music placement. However, placement in an ensemble is not guaranteed.
• Orchestra: Winds, brass, percussion, and harp (WBPH) students may be required to take an in-person orchestra audition upon arrival in Aspen. Full Session and Half Session I auditions take place June 28-29. Individuals who arrive late and second session WBPH students should expect to have an audition in their first lesson and are subject to any available seating until this audition takes place. 
• Aspen Opera Theater and VocalARTS:  Requests for a late Aspen Opera Theater and VocalARTS introductory performance cannot be accommodated. Missing the Welcome to Aspen Sing-In may take a student out of consideration for certain performance opportunities. Students may still be considered based on their initial AOTVA audition, their submitted repertoire list, and their performance in assignments while they are in Aspen. In the case of a late arrival, the student understands that any missed opportunities cannot be made up or re-created. The administration will take reasonable measures to ensure optimum use of the student's time while in residence at Aspen.  

Early Departure Requests 

Students are expected to remain in Aspen through the final concert, even if they believe their AMFS commitments will be completed prior to that date. Any requests for an early departure must be approved and should be requested at the time of enrollment.

In the event a conflict arises after the student enrolls, they are expected to request an early departure request immediately. Typically, such conflicts are related to the start date of their year-round institution or professional contracts. Note that school start dates will be verified by the Office of Student Services. If approved, early departures will offer only enough time for travel from Aspen to the student’s next commitment.

FINANCIAL PENALTY

Students with financial assistance may be subject to a prorated deduction to their award. For instance, a student with a full scholarship or fellowship (tuition + housing) who requests a one-week leave of absence from the eight-week session may be responsible for paying one-eighth of their award back to the AMFS. In this case, that amount would be $1,541. The same scenario applies to someone with a partial scholarship. A student with a scholarship of $3,000 requesting a one-week leave of absence would be responsible for paying $375 back to the AMFS. Subject to the discretion of AMFS.

Late Arrival Fee 

All students are required to attend the All-Student Orientation at the start of their session. Students who miss their required Orientation meeting (as outlined in the School Calendar) will be charged a $100 late arrival fee. 

AMFS health care providers will be asked to confirm any illness as a cause of absence from any required activities (orchestra/opera rehearsals, coaching, classes, lessons, etc.) Artist-faculty members are not empowered to excuse students from any assignments or rehearsals. If a student presents a doctor's note for an illness or injury, all parties including opera administrators, orchestra managers, private teachers, chamber coaches, the Schedule Coordinator, Chamber Music Coordinator, and the Office of Student Services will be notified. Continued practice and participation in other musical activities will not be permitted to ensure the student's full recovery.

Large-ensemble rehearsals (opera/orchestra/chamber music) have priority over all other musical activities (private lessons, classes, chamber music coachings, and paid or unpaid performances). As rehearsals and concerts are part of the educational environment and process, the AMFS is unable to provide specific rehearsal times for each work. Any change in rehearsal order will be communicated to ensemble members in advance of the service. Students who are not assigned to all pieces must plan to be in attendance for the entire service.

Attendance will be taken at all rehearsals. Students are expected to be punctual and maintain a professional attitude. Unexcused absences and frequent tardiness will result in disqualification from competition and recital opportunities, and may result in suspension of private lessons, withholding of the security deposit, and/or forfeiture of scholarship. Two unexcused absences may result in expulsion from the AMFS with no refund of fees. Students will not be excused from rehearsals for religious practices.

Participation/Attendance as Related to Performance Injury

Temporary rest from practicing and playing is usually recommended when dealing with a performance-related injury. Physical therapy may be recommended and is available in Aspen with therapists familiar with music performance problems. Students with pre-existing chronic medical problems that could curtail participation in required performance activities should not attend the AMFS. Students who sustain or aggravate an existing performance-related injury while in Aspen must communicate with the Vice President and Dean of Students, who will consult with the student’s private teacher, the AMFS health team, and the student to determine what, if any, musical activities will be permitted. Students unable to resume AMFS activities may be dismissed to tend to their injuries in a focused manner, under their regular medical care.

Room Keys

A room key will be issued to every resident upon check-in. Students will be required to return this key at check-out. Lost keys should be reported to Residence Life staff immediately. Students must pay for lost key replacements, which may include re-keying the lock, at the time of the incident or it will be deducted from their security deposit.

Lock Outs

If a resident is locked out of their room, the first point of contact should be their suite/roommate(s). If they are unable to help, students should call or visit the Residence Life Office at Marolt Ranch. If the Residence Life Office is closed, students should call the Supervisor on Duty cell.

Laundry

Laundry facilities are located across from the Residence Life Office at Marolt Ranch and in the main office of Burlingame. Laundry costs include a one-time purchase of $5 laundry card, plus additional costs per wash and dryer load. Marolt machines are cash-only while Burlingame machines are card-only. Laundry cards are not transferable between the two properties. Rates are subject to change.

Quiet Hours

Residence halls are meant to provide an atmosphere conducive to rehearsal and practice. Quiet hours are between 10 pm and 9 am daily. Practicing in residence hall units is not allowed during these hours. Residence halls observe a “Courtesy Policy” at all times, which states that all students have the right not to be disturbed by loud voices, music, or other noises. Additionally, students living at Aspen Highlands Village must close their apartment windows while practicing beginning at 7 pm. This policy is in an effort to mitigate conflict with non-AMFS neighbors.

Guests

Visitors are welcome on the AMFS Campus, including at residence halls. Students are responsible for their guests at all times. It is the responsibility of the student to familiarize guests with all AMFS policies, procedures, rules and regulations, as any violation of these expectations is the responsibility of the resident. The presence of a guest must not restrict or infringe upon suite/roommate’s privacy; students should notify suite/roommates prior to guests’ arrival. Guests may not occupy a student’s room when the student is not present; a resident may not give a guest their room key.  

During non-quiet hours, a capacity limit is enforced at each dorm facility if alcohol is present. Dorm capacity is limited to six per unit at Burlingame and Marolt. Aspen Highlands units are limited to three guests beyond the total number of residents. Overnight guests are not permitted in the residence halls.  AMFS reserves the right to deny access to any guest if it is reasonably determined that such person has disturbed or is likely to disturb/disrupt other students residing in residence halls.

Room Changes

Room changes may not occur without the authorization of the Residence Life staff. If a student has a room or roommate issue, they should notify a Residence Life staff member.

Room Entry and Inspection

AMFS recognizes and respects each resident’s desire for privacy, especially within the context of a group-living environment. However, AMFS reserves the right for any Office of Student Services staff to inspect rooms periodically, to ensure the safety of all students on campus.

Room Furnishings

Each student is supplied with a bed and a closet with shelves. In some units, students are supplied with dining tables with chairs, coffee tables, standing lamps, and desks with chairs. These furnishings MUST be in their original location at the time of check-out. Please refer to the What to Bring to Aspen section of the AMFS website for suggested items to bring with you. Items not provided by the AMFS may also be ordered from Amazon or purchased from local thrift stores.

Room Inventory

All residents will be required to complete a Damage Assessment form on their AMFS Student Portal upon check-in. The Damage Assessment asks students to inventory all furniture and note ALL pre-existing damages. This document is for the protection of the student. Charges for repair/replacement which will be deducted from the security deposit if damages or missing keys are not listed on this form.

Solicitation and Business Activity

Residence halls must be used only for study and living purposes and not as sales rooms, offices, service areas, or for storage of merchandise. Soliciting and peddling in the facilities are prohibited.

Vandalism

No student shall perform or permit damage, removal, or unauthorized additions to any furnishings, equipment, or property belonging to the AMFS. Defacing interior or exterior rooms or building walls, floors, ceiling or other structures or surfaces with chalk, marker, paint, pen or other substances that may be construed as vandalism is against AMFS policy. Charges for missing or damaged items will be assessed at replacement cost, including any necessary labor. The individual may be subject to criminal prosecution (i.e., institutional vandalism, criminal mischief). Please keep dorm doors locked.

Cleaning Supplies

Students are required to keep their rooms clean and to clean their room prior to check-out. Cleaning supplies (disinfectant spray, paper towels, scrub brushes, toilet cleaner, vacuums) may be checked out from the Residence Life Office at Marolt Ranch during office hours.

Trash

Students are responsible for taking out their own trash. Please throw garbage in the dumpsters located in the parking lot area. Please ensure that the garbage sheds are appropriately locked before you leave. This prevents bears and other critters from getting into the trash. We partner with the City of Aspen’s Environmental Health and Sustainability department in a waste diversion and sustainability program to collect donations at move-out and reduce overall waste.

Maintenance Issues

For repairs at either of the residence halls, report the information to the Residence Life Office or to a member of the Residence Life Staff. The Residence Life staff is responsible for communicating maintenance requests to the property managers and will do so in a timely manner.

Public Areas and Personal Items

Residents should not leave personal items in public areas, as they may obstruct exit routes in an emergency. Any belongings left unattended may be considered trash and discarded. The AMFS is not responsible for any lost or stolen items.

The AMFS believes that a culture of respect, professionalism, and consideration is essential for creating a positive and productive learning and performance environment. AMFS community members are expected to demonstrate these values in their interactions, behavior, and contributions within and outside the institution.

STUDENT ETIQUETTE AT AMFS SPONSORED EVENTS

As members of the AMFS community, students are expected to showcase the highest level of professionalism and put their musical education first. This includes representing AMFS well, both on- and off-campus; treating colleagues, artist-faculty, conductors, guest artists, and staff with respect; promoting excellence on- and off-stage; and acting as good citizens.

Students participating in AMFS sponsored events must take note of the following expectations for their engagement.

• Musicians invited to perform or serve as ambassadors at AMFS sponsored events are expected to represent the Festival in a professional manner, including but not limited to timeliness, politeness, a friendly demeanor, and effective verbal and written communication.
• In settings where alcohol may be served, students of legal drinking age should never partake in alcohol and/or other controlled substances before attending and/or during an event where they are performing, even if offered by the AMFS or client.
• Upon completion of a performance, consumption of alcohol is limited to two drinks per student of legal drinking age.
• It is illegal for a person under 21 years of age to purchase, consume, possess, or transport any alcohol, liquor, malt or brewed beverages containing alcohol. Unprofessional behavior may result in not being paid for an event and/or loss of future performance opportunities through AMFS sponsored events.
   

The AMFS administration will provide information relating to the following items to student musicians at AMFS sponsored events, including:

• Transportation expectations
• Musician responsibilities (arrival time, attire)
• Food/Beverage information (if provided at any AMFS sponsored or non-AMFS sponsored event)

Private Lesson Schedules

Weekly private lessons are considered a critical part of a student's educational experience. Full Session and Half Session I students will meet with their private teacher immediately after Convocation to schedule their lessons, unless the artist-faculty member has been directly in touch pre-season. Half Session II students will receive contact information for their private teacher upon arrival in Aspen. The student and artist-faculty member will work together to schedule lessons around ensemble rehearsals and other activities, to ensure a well-rounded experience. Students are expected to be punctual and arrive prepared. AOTVA students should refer to their individual program manual for information about lesson scheduling.

Attendance and Cancellations

Faculty and students are expected to conduct private lessons in person. Virtual teaching should not be used if both the student and artist-faculty member are healthy. Notification for lesson cancellation should occur with at least 24 hours’ notice.  If the student does not meet this requirement and does not have a doctor’s note, the artist-faculty member is not obligated to schedule a make-up lesson. If an artist-faculty member cancels at any time for non-illness-related reasons, the lesson must be made up. If a student or faculty member must cancel due to illness, all efforts should be made to make up the lesson(s) in person, though this cannot be guaranteed. In this case, the student and artist-faculty may agree to attempt virtual lessons knowing that WiFi in the dorms and on campus is not reliable. Refunds will not be given for lessons that have not been taken, regardless of circumstances.

Teacher Changes

Changes to private teacher assignment must be approved in advance by the Vice President and Dean of Students.

Extra Lessons

Extra lessons (in addition to the weekly private lessons included with tuition) should be arranged and paid for directly with the desired teacher.

The AMFS promotes personal wellness throughout the summer and offers a multitude of wellness activities organized by the Residence Life Team and the Office of Student Services. AMFS will make every effort to schedule each student at least one day off each week. We recommend taking advantage of wellness programming and the beautiful mountain town of Aspen!

Recordings at AMFS

The Aspen Music Festival and School is happy to provide professional audio recordings to festival participants. All public events at Harris Concert Hall and the Michael Klein Music Tent will be professionally recorded and made available to students and faculty on a cloud-based listening platform within 24 hours of the end of the performance. These recordings will be available for listening purposes within a browser only; downloads are unavailable and are strictly prohibited.

In agreement with publishers, these recordings are made for internal archival and educational purposes only. Personal recording of any kind is prohibited. The only exception is for concerto competition winners, who will be contacted by the orchestra manager to make proper arrangements for a personal video recording.

The Aspen Music Festival and School uses an online service called Starchive to manage the current season’s audio recording library. Specific instructions for accessing this library will be distributed to festival participants in advance of the first concert of the season.

Release Agreement

Students are expected to conduct themselves with basic standards of honesty and character. Plagiarism, cheating, and dishonesty in AMFS-related matters are prohibited and can result in a student’s dismissal from the AMFS without refunding any portion of the fees paid. The student consents to the creation and distribution of any recording, broadcast, or electronic transmission of any kind, without compensation, made by the AMFS or any AMFS-approved entities while they are a student of the AMFS. The student similarly consents to the use of their likeness in photographs, video, or any visual media with influential members and organizations of the arts and education community in the effort to facilitate significant arts and academic opportunities.

The following policies will be strictly enforced. The AMFS reserves the non-negotiable right to adjust its alcohol policies related to personal consumption at any time.   

• The AMFS Alcohol Policy also conforms to all local, state, and federal laws. It is illegal for a person under 21 years of age to purchase, consume, possess, or transport any alcohol, liquor, or malt or brewed beverages containing alcohol. Distribution of alcohol by sale or gift to persons under the age of 21 is forbidden and unlawful.  Students under the age of 21 are not permitted to be in the presence of alcohol, and under-age drinking may result in immediate dismissal from the program. 

• Responsible personal alcohol use on Aspen Music Festival and School’s property or venues is only permitted for students aged 21 or older in the following designated spaces: the lawn of the Michael Klein Music Tent, at AMFS sponsored events, and in the rooms of on-campus residents who do not live with an underage roommate or in a dorm room designated as a “dry” unit. 

• Students of any age are not permitted to consume alcohol before or during a concert at which they are performing. 

• When alcohol is present in approved spaces of the residence halls, 21 or older resident(s) will be held responsible for identifying and removing any person who is not of legal drinking age. 

• When residents who are at least 21 years old are transporting alcohol on AMFS property, alcohol containers may not be visible and must be closed. When alcohol is open and exposed, the door to the room must remain closed.  

• The consumption or placement of alcoholic beverages in common areas (hallway, lounge, bathroom, etc.) is prohibited, regardless of age. 

• Hard liquor and bulk dispensers (alcoholic punch, kegs, taps, beer bongs, shot skis, unmonitored bulk containers of alcohol, etc.) full or empty may not be brought onto the AMFS property or housing facilities. 

• Parties, drinking games, or any other activities that facilitate irresponsible or competitive drinking are prohibited. 

• Displaying intoxicated behavior or possessing decorative alcohol containers on AMFS property (including online) is prohibited for residents of any age.   

• AMFS reserves the right to confiscate any alcoholic items. Students found to be disorderly will face disciplinary action. Residents found violating the alcohol policy in the residence halls may immediately lose their on-campus housing and will be responsible for arranging their own off-campus housing. Continued violations may result in suspension, forfeiture of scholarship, and/or expulsion. 

The possession or consumption (and being in the presence) of marijuana in any form is prohibited in the AMFS residence halls, even if the student is of legal age, per Colorado law. Residents found violating the drug policy in the residence halls may immediately lose their on-campus housing and will be responsible for arranging their own off-campus housing. Further, students are prohibited from bringing marijuana in any form onto any AMFS property or venue. It is illegal for a person under twenty-one years of age to purchase, consume, possess, or transport marijuana in any form. Distribution of marijuana by sale or gift to persons under the age of twenty-one or to anyone other than the person who was identified at the point of sale by the legal place of purchase is unlawful and may be reported to local law enforcement. The AMFS Drug Policy conforms to federal law regarding all other controlled substances. Violations may result in suspension, forfeiture of scholarship, and/or expulsion.

Over 80% of wildfires are caused by humans, therefore AMFS maintains strict guidlines on smoking as a measure of wildfire prevention. Visit pitkinwildfire.com for any information regarding fire restrictions in Pitkin County. 

The Bucksbaum Campus, Burlingame, Marolt Ranch, and the Michael Klein Music Tent have designated smoking areas.

• The designated smoking area at the Michael Klein Music Tent is located near the back parking lot between the AMFS and Aspen Institute properties.
• The designated smoking area at the Bucksbaum Campus is located under the first Castle Creek Bridge (closest to the Lower School Building).

Smoking in areas other than those designated is forbidden. All cigarettes must be extinguished completely and discarded in an an appropriate unburnable receptacle. Fire restrictions may apply.

• Smoking is prohibited at the Aspen School District campus.
• Smoking is prohibited at the Aspen Highlands Village.

Smoking products/devices include, but are not limited to, cigars, cigarettes, pipes, materials which are lighted or inhaled, e-cigarettes, electronic vaping devices, personal vaporizers, electronic nicotine delivery systems, or such devices which vaporize substances to simulate smoking. In our dry climate, smoking bans mandated by the City or County are a common occurrence and students will need to heed any notices, as distributed.

Possession, storage, and/or use of a firearm of any description (including, but not limited to, air rifles, airsoft guns, paintball guns, pellet guns, pistols, ammunition, gunpowder, etc.) on any AMFS property is prohibited. In addition, possession, storage, or use of a dangerous weapon (including, but not limited to, clubs, dangerous knives, and martial arts weapons), hazardous chemicals or biological substances, explosive devices of any description (including but not limited to, fireworks, regardless of size or type), incendiary devices specifically modified to be used as a weapon, hunting equipment, and other dangerous articles, weapons, or substances is prohibited on any AMFS property or venue.

Pets are NOT permitted in student housing or inside any AMFS facilities at the Bucksbaum Campus, Meadows Campus, or the Wheeler Opera House. This includes residence halls, rehearsal halls, performance venues, studio and classroom buildings, practice rooms, and cafeterias.

While animals are permitted outside of AMFS facilities, they may not be disruptive and must be leashed and attended to at all times. They may not be left chained and unattended. Owners are responsible for immediately disposing of waste.

No animals are permitted on the Aspen School District campus.

Students are strongly advised against bringing pets to Aspen, even if living in off-campus housing.

The Aspen Music Festival and School does not provide insurance for students’ personal property, including but not limited to students’ instruments, and cannot be held responsible in the event of loss, damage, or theft of personal property. The AMFS strongly recommends that students obtain insurance coverage for their personal property prior to arrival in Aspen. Some homeowner insurance may provide coverage. Do not leave personal property unattended at any time.

Students are strongly encouraged to leave personal vehicles at home and use public transportation or bikes while in Aspen. There is no student parking on the Bucksbaum Campus and limited or no student parking at other AMFS venues. See Parking by Venue under the Transportation To and Around Aspen section of the Handbook for specific parking locations and rules. Vehicles in violation of the parking restrictions will be towed or booted. Towing charges apply. There is a $75 fine to remove the boot.  Students with vehicles in Aspen will need to register their vehicles with the AMFS via a required pre-registration form on their AMFS Student Portal. See Parking by Venue for specific locations and rules.

Parking Violation Penalty System 

Bucksbaum Campus 

• First offense – Warning  
• Second offense – $60 ticket 
• Third offense – $75 ticket and boot on vehicle 
• Fourth offense – Vehicle will be towed at the student’s expense 

 Meadows Campus 

• First offense – Vehicle will be towed at the student’s expense 

Students who play large instruments are not exempt from these parking policies. Double bass, tuba, contrabassoon, and harp students who bring a car to Aspen will receive a Large Instrument Drop-Off Pass upon arrival. This pass will allow students to drop off their instrument in the parking lot behind the Michael Klein Music Tent and Harris Concert Hall. Vehicles must be moved immediately to the front lot once the instrument is unloaded at the Tent or Harris Concert Hall. Parking in the front lot and side streets is on a first-come, first-served basis. The pass will also allow students to drop off their instrument on the Bucksbaum Campus. Vehicles must be moved immediately to the Marolt Housing parking lot once the instrument is unloaded at the Bucksbaum Campus. Please note that the free bus system WILL accommodate instruments of any size. 

Click HERE to review the breakdown of AMFS Tuition, Room & Board, and Fees. Tuition and housing deposits are due at the time of enrollment and are non-refundable should a student decide not to attend after enrolling. Deposits will be applied toward the total cost of attendance. Students who are placed in on-campus housing and subsequently withdraw or cancel their housing reservation will forfeit their deposits. Fellowship students who request on-campus housing and then subsequently withdraw that request will forfeit $1,000 from the fellowship stipend. In addition, once a student has enrolled in the program or registered in Aspen, all deposits, payments, and fees (including tuition and room and board) are non-refundable except in the case of medical emergencies or visa-related complications directly related to the student, as approved by the Vice President and Dean of Students. Any overpayment will be refunded approximately one week after registration. 

Students are required to pay their balance due by May 15. Online payments can be made through the AMFS Student Portal. Checks should be mailed to 225 Music School Road, Aspen, CO 81611 and made payable to the Aspen Music Festival and School. Include student name and reference number in the notes. There will be a $25 insufficient funds charge for returned checks. A single payment of the full balance is encouraged; however, an installment plan is available to help students/parents meet their financial obligations. The Installment Plan Request form is available on the AMFS Student Portal.

Security Deposit

All students pay a $100 security deposit. The security deposit is refundable subject to completion of check-out procedures and completion of the Student Exit Survey. Applicable charges for damages, unreturned or incomplete items, and any outstanding balance will be subtracted from the security deposit. Any remaining balance of the security deposit will be refunded to the original payment source by September 30. Students are responsible for additional charges or balances not covered by the security deposit. Applicable check-out charges are listed below. Payment for any outstanding balance or charges must be received by October 15.

• Alumni Fund Contribution: $5-$100 will be deducted from the security deposit for any students who indicated they wish to contribute to the Alumni Fund via the Check Out Form. Thank you for your support!
• Aspen Sports Medicine No Show Fee: $150
• Bike Return Fee: $25
• Check-Out Form Incomplete: $25 - applicable to any student who does not submit the Check Out Form by September 12
• Late Registration Fee: $100 will be deducted for those who missed the required Orientation (for payments not received by the end of the session)
• Library Fine: Amount ranges depending on the type of music / score not returned to the AMFS Music Library
• Lost Key: $25-$100 depending on the residence hall
• Student Survey Incomplete: $25 - applicable to any student who does not submit the Student Survey by September 12
• Parking Violation Fee: $60-$75 depending on number of violations (for payments not received by the end of the session)
• Pillow Charge: $5 per pillow received during check in
• Property Damage: Amount ranges depending on type of damage, at the discretion of the property manager

Cancellation Policy

The AMFS reserves the right to make necessary programmatic adjustments up to full cancellation, in the case of unforeseen circumstances. Unforeseen circumstances is used to describe an event that prevents the AMFS from proceeding with programming in traditional fashion. Examples of such circumstances can include, but are not limited to, natural disasters, site unavailability, health and safety risks, and technology issues.

In the event that the AMFS must rescind a student’s offer of admission due to unforeseen circumstances, tuition and housing deposits/fees will be refunded. Application fees are not refundable.

The AMFS admits students of any race, color, national origin, ancestry, religion, age, marital status, family responsibility, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, sex, affectional or sexual orientation, gender, gender identity or gender expression or individuals associated with any of the aforementioned protected group statuses to all the rights, privileges, programs, and activities generally accorded or made available to students at the AMFS. It does not discriminate in the administration of its educational policies, admissions policies, scholarship programs, and other AMFS- administered programs. No person shall be denied engagement solely because of any impairment which is unrelated to the ability to participate in activities involved in the position(s) or program for which application has been made.

Bullying is unwelcome or unreasonable behavior that demeans, intimidates, or humiliates people either as individuals or as a group. Bullying behavior is often persistent and part of a pattern, but it can also occur as a single incident. It is usually carried out by an individual but can also be an aspect of group behavior. Bullying is unacceptable. Participating in any kind of bullying action may result in expulsion.

The AMFS is committed to maintaining a work environment where every employee, student, artist-faculty member, and guest artist is treated with respect and dignity. All individuals have the right to work, live, learn, teach, or perform in an atmosphere that promotes equal opportunity and prohibits discriminatory practices and treatment, including sexual harassment. Sexual harassment, whether verbal, physical, or environmental, is unacceptable and will not be tolerated.

For purposes of enforcing this policy, sexual harassment is defined as unwelcome or unwanted conduct of a sexual nature (verbal, written, or physical) when: 1.) submission to or rejection of this conduct by an individual is used as a factor in decisions affecting hiring, evaluation, promotion, or other aspects of employment, education, or performance; and/or 2.) this conduct interferes substantially with an individual’s employment, education, or performance; and/or 3.) this conduct creates an intimidating, hostile, or offensive environment in which to work, live, learn, teach, or perform.

Examples of sexual harassment include, but are not limited to: unwanted sexual advances; demands for sexual favors in exchange for favorable treatment or continued employment; repeated sexual jokes, flirtation, advances, or propositions; verbal abuse of a sexual nature; graphic or verbal commentary about an individual’s body, sexual prowess, or sexual deficiencies; leering, whistling, touching, pinching, assault, coerced sexual acts, or suggestive, insulting, obscene comments or gestures; and display of sexually suggestive objects or pictures.

This policy governs all permanent and temporary employees of the AMFS, as well as students, artist-faculty, and guest artists. The AMFS will not tolerate, condone, or allow sexual harassment, whether engaged in by fellow employees or supervisors, or by non-employees who conduct business with the AMFS, including students, artist-faculty, and guest artists. The AMFS encourages reporting of all incidents of sexual harassment, whoever the offender may be, and promises thorough protection to the reporter.

Individuals who believe they have been subjected to sexual harassment should report the incident to one of the following AMFS staff by calling 970-925-3254:

• Jenny Elliot, Senior Vice President for Strategy and Administration
• Kate Northfield Lanich, Vice President and General Manager
• Azusa Chapman, Vice President and Dean of Students
   

Complaints of sexual harassment will be investigated promptly and in a manner that is as impartial and confidential as possible. Retaliation against any employee, student, artist-faculty member, or guest artist for complaining about sexual harassment or for participating in an investigation is strictly prohibited.

Violations of this policy will result in appropriate disciplinary action. Based on the seriousness of the offense, disciplinary action may include verbal or written reprimand, suspension, or termination.

The AMFS has adopted a policy regarding consensual relationships between faculty or supervisory staff and the staff or student that they supervise, teach, or coach. No staff member or faculty member is permitted to be involved in a relationship (sexual and/or romantic) with any other staff member or student with whom he or she has a direct professional relationship (such as teaching or coaching) or an indirect professional relationship (such as orchestra placement decisions, leading a section, or managing an orchestra). Such relationships may adversely affect the teacher/student relationship and give rise to conflicts between personal and professional interests. Furthermore, no staff or faculty member should be in a supervisory position (including teaching and coaching) over a staff member or student with whom they have had a previous relationship. In addition, students are prohibited from renting rooms from or residing with faculty members or staff.

Pre-existing relationships of this nature should be disclosed to the hiring manger, Vice President and General Manager, Vice President and Dean of Students, Vice President for Strategy and Administration, or President and CEO upon receipt of their letter of agreement (or prior) to determine and resolve any potential conflicts between their employment and the relationship with a student of the AMFS. Exceptions to the co-habitation rule may be granted on a case-by-case basis.

The Social Media Policy is designed to offer practical guidance for responsible, constructive communications via social media channels. In general, the Aspen Music Festival and School (AMFS) views personal websites and blogs positively and respects the right to use them as an avenue of self-expression. While at AMFS good judgment and common-sense use of these vehicles are expected.  

Aspen Music Festival and School expects adherence to the following important guidelines when participating in internet-based communications and other social media (including but not limited to personal blogs, message boards, chat rooms, and sites such as Facebook, Twitter, Snapchat, BeReal, TikTok, Instagram, etc.) and posting information on any public forum (including online comments on newspaper websites, other people’s blogs, YouTube, etc.): 

• Do not disclose confidential information. If you are going to post about AMFS, first be sure that the information you post has already been published in a newsletter, press release, or on the AMFS website.
• Respect the law, including those laws governing defamation, discrimination, harassment, copyright, and fair use. When you choose to go public with your thoughts and opinions, you are legally responsible for your commentary. 
• Protect the privacy of AMFS patrons, donors, guest artists, artist-faculty, employees, and students.
• Realize that your social media posts and Internet communications are not private and that they reflect upon you and AMFS. We caution you that the audio/video, information, and actions you post on social media are public.  
   

Be aware that individuals can be held personally liable. Violations may result in suspension, forfeiture of scholarship, and/or expulsion. 

Aspen Music Festival and School Code of Conduct 

The Aspen Music Festival and School’s mission is to be the preeminent summer institution of classical music education, performances, and presentations; to be transformational and inspirational for all involved; and to be innovative and a catalyst for change in the world of music, while drawing on and respecting its great traditions.  

All members of the AMFS community have chosen to be here and are expected to exhibit the highest level of professionalism, act civilly, and maintain an environment conducive to learning and music making. This means that all students, faculty, staff, and guest artists must represent AMFS well, both on- and off-campus, treat each other with respect and dignity, promote excellence on- and off-stage, and act as good citizens.  

AMFS is an institution that welcomes people of diverse backgrounds and perspectives. We are committed to being an open and inclusive organization and believe that when people feel respected and included they can be more creative, innovative, and successful. While we have more work to do to advance diversity and inclusion, we’re investing to move our organization and classical music industry forward. All members of the AMFS community will use inclusive language that is accurate, fair, and respectful of an individual’s pronouns when stated.  

Our sexual harassment policy makes it clear that all students, faculty, artists, and staff have the right to work in an atmosphere that promotes equal opportunity and prohibits discriminatory practices and treatment, including sexual harassment. At AMFS, sexual harassment, whether verbal, physical or environmental, is unacceptable and will not be tolerated.  

If a member of our community has broken this Code of Conduct, please be in touch with any of the following members of the administration:  

• Alan Fletcher, President and CEO: afletcher@aspenmusic.org  
• Jennifer Elliot, Senior Vice President for Strategy and Administration: jbelliot@aspenmusic.org  
• Kate Northfield-Lanich, Vice President and General Manager: knorthfieldlanich@aspenmusic.org  
• Azusa Chapman, Vice President and Dean of Students: achapman@aspenmusic.org  
• Nicole Mendyka, Manager of Personnel: nmendyka@aspenmusic.org  

Our administration will determine the course of action based on the individual set of circumstances. 

As a Student of the Aspen Music Festival and School

• I will adhere to all rules, regulations, and policies stated in Student Handbooks and by the administration.
• I will take responsibility for my own schedule and put my musical education first.
• I will be honest and respectful and ensure that I represent the AMFS well, both on and off Campus.
• I will comply with all city, state, and federal laws.
• I understand that breaking the Code of Conduct could mean disciplinary action as severe as expulsion without refunding of fees paid.

As a resource to students, the AMFS posts a referral list of available local housing on the AMFS Student Portal. The list will be regularly updated with vacancies from mid-April until the Festival’s start in mid-June. This list is not an endorsement of any kind, but strictly a list of properties and roommate opportunities. The AMFS does not guarantee the condition, including but not limited to, the quality, comfort, and safety of any listing, and will not interfere with negotiations. Further, the AMFS is not responsible for any contractual obligations agreed upon between landlord and tenant. Landlords interested in advertising available properties should email studentservices@aspenmusic.org to be added to the list.

The "Off-Campus Housing List" will also contain contact information of other AMFS students seeking off-campus roommates. Students who wish to be added to this list should fill out the Off-Campus Roommate Request Form on their AMFS Student Portal upon enrollment.  

*Note that students are not permitted to rent from or reside with AMFS artist-faculty.

Students under the age of 18 may not live in the residence halls. The AMFS requires a parent / legal guardian or approved summer guardian to be in residence in an off-campus residence with their student for the entire session in which the student is enrolled if the student is under the age of 18 at the time of the session start date. Students living off campus are responsible for purchasing their own meals or a meal plan through the AMFS Dining Hall. If the parent(s)/legal guardian(s) choose to grant permission to a summer guardian, the summer guardian must be at least 21 years of age and cannot be an AMFS student. The Underage Student Agreement must be submitted to the Vice President and Dean of Students and must include a statement signed by the parent/legal guardian giving responsibility of the student to a summer guardian. This form must also be signed by the summer guardian, stating that they will accept responsibility for the student. Each submission will be considered on a case-by-case basis. 

• Required items: extra-long twin size sheets (flat and fitted), pillowcases, bath towels, and hangers. Pillows can be purchased from the AMFS for $5. The charge will be deducted from the Security Deposit return. (Blankets are provided.)
• Recommended items: cell phone, cooking utensils, fan. Air conditioning is not provided.
• Note that basic items like bathmats, hangers, dishes/cooking utensils are not provided. Student-residents are directed to local thrift shops (or Amazon) to acquire such items if so desired. Cleaning supplies are provided but shared among all residents and must be checked out. Student-residents are encouraged to purchase their own supplies if they desire regular access to these products.

Internet is provided for checking emails and light web-browsing. It is not designed to support streaming or high-density downloads and will only function on one device at a time, per resident. Student-residents who desire higher-performance internet should contact the local service provider to acquire service at their own expense.

MAROLT RANCH 

100 Marolt Place
Aspen, CO  81611

Directions: From Highway 82, take the Castle Creek exit at the roundabout and turn left after less than a quarter mile at the small “Marolt Ranch Housing” sign. Follow the driveway to the main parking lot.

• Marolt Ranch Photos
• 94-unit facility
• 1.5 miles from downtown Aspen
• .25 miles from the Bucksbaum Campus
• Residence Life Office on site
• Pay laundry facilities onsite (one-time purchase of a $5 laundry card, plus additional $1.75 per wash load and $1.50 per dryer load, paid for with cash). Rates are subject to change. 
• Dining hall onsite
• Three residents housed per two-room suite (units contain one double and one single room). Room assignment within each suite is determined by the roommates upon their arrival.
• Units have capability for phone hook-up at tenant's discretion and expense through local utility company (phone not provided).
• Basic WiFi is provided in each unit. Those seeking a faster connection may choose to upgrade via the local Comcast/Xfinity office.
• Refrigerator and microwave provided. Cookware, dishes, utensils not provided.
• Blanket provided. Pillows can be purchased from AMFS for $5. The charge will be deducted from the Security Deposit return.
• Limited parking.
• Quiet hours are 10 pm to 9 am. Practicing is not permitted during quiet hours.
• See Residence Hall Policies for additional residence hall regulations.
   

BURLINGAME

50 Harmony Place
Aspen, CO 81611

Directions: Traveling east on Highway 82, pass the Aspen Airport on the right. Travel another half mile and make a left at the next traffic light (Harmony Road). Burlingame is straight ahead. Burlingame is located approximately three miles west of downtown Aspen.

• Burlingame Photos
• Ages 21 and up
• Full Session students only 
• 40-unit facility, limited capacity
• Three miles from downtown Aspen
• Three miles from Bucksbaum Campus
• Pay laundry facilities onsite (On-time purchase of a $5 laundry card, plus an additional $2.50 per wash load and $2.50 per dryer load, paid for with debit or credit card.) Rates are subject to change. 
• Two residents housed per two-room suite (roommates share common spaces but have a private bedroom). Room assignment within each suite is determined by the roommates upon their arrival.
• Units have capability for phone hook-up at tenant's discretion and expense through local utility company (phone not provided).
• Basic WiFi is provided in each unit. Those seeking a faster connection may choose to upgrade via the local Comcast/Xfinity office.
• Kitchen sink, refrigerator, microwave, and stovetop in units. Cookware, dishes, utensils not provided.
• Blanket provided. Pillows can be purchased from AMFS for $5. The charge will be deducted from the Security Deposit return.
• No dining hall at Burlingame; food service is available at the Marolt Ranch and at the Bucksbaum Campus.
• VERY LIMITED PARKING AVAILABLE BY LOTTERY ONLY.
• Quiet hours are 10 pm to 9 am. Practicing is not permitted during quiet hours.
• See Residence Hall Policies for additional residence hall regulations.
   

ASPEN HIGHLANDS VILLAGE

133 Prospector Road
Aspen, CO 81611

Directions: From Highway 82, take the Maroon Creek Road exit at the roundabout and travel 1.5 miles. Take a left on Thunderbowl Lane and a right on Boomerang Road. Short-term parking can be found here. Units are located above the shops and restaurants on the Plaza on Prospector Road.

• Highlands Photos
• Ages 21 and up
• 3 miles from downtown Aspen
• 3 miles from the Bucksbaum Campus
• In-unit laundry (free of charge)
• Double occupancy rooms. Units vary in size and layout, and can house four to eight students.
• Units have capability for phone hook-up at tenant's discretion and expense through local utility company (phone not provided).
• Full kitchen with sink, stovetops, and oven in each unit. Cookware, dishes, utensils not provided.
• Blanket provided. Pillows can be purchased from AMFS for $5. The charge will be deducted from the Security Deposit return.
• No dining hall onsite; food service is available at the Marolt Ranch and at the Bucksbaum Campus.
• NO PARKING AVAILABLE (served by free RFTA bus).
• This property is shared with members of the public community. Early quiet hours at Highlands ensure a peaceful space for students and neighbors. Beginning at 7 pm, windows and doors must be closed if practicing inside the unit. Practicing is not allowed after 10 pm.
• See Residence Hall Policies for additional residence hall regulations.

• Marolt Ranch (basement level of Marolt Ranch cafeteria building)
• Main Office (call during office hours): 970-429-8612
  • Monday - Thursday, Saturday: 7:30 am - 8 pm
  • Friday: 7:30 am - 4 pm
  • Sunday: 7:30 am - 2 pm
• Resident Supervisor on Duty (call for emergencies, outside of office hours):  970-319-2100

The Residence Life Office serves as a communication hub for students living in the residence halls. A Residence Life staff member will be available during all office hours to assist with housing needs for all residence hall facilities. A supervisor is on duty 24 hours a day and can be reached by cell phone in case of emergencies or when the office is closed.

Visit, call, or email the Residence Life Office for the following:

• Bus schedules
• Leave messages for student-residents
• Information about student events
• Maintenance or room key issues
• Lost and found items
• Supplies (cleaning supplies, vacuums, toilet paper, games, sporting equipment)
• Speak with a member of the Residence Life staff about any other concerns
   

Arrival and Departure Schedule
 

On-Campus Housing Check-In Procedures

• Check in at Marolt or Burlingame during the above check-in windows.
• Students arriving after hours due to travel delays may call the Supervisor on Duty at 970-319-2100 for assistance checking in.
• Collect room key at the Housing Check-In Station.
• Complete the Damage Assessment Form on the AMFS Student Portal by the posted deadline. Students with incomplete Damage Assessment Forms are subject to forfeiting their $100 security deposit refund

On-Campus Housing Check-Out Procedures

All procedures listed below must be completed by the check-out deadline to ensure a full return of the $100 security deposit.

Half Session I

• Sign up for a check-out time by calling the Residence Life Office at Marolt Ranch by Friday, July 25.
• Clean unit thoroughly to avoid fines (see Residence Life Office at Marolt Ranch to request cleaning supplies). Units will be checked for cleanliness at the student’s scheduled check-out time.
• A Residence Life staff member will be at the student’s unit for their scheduled check-out time. Please be present and on time for the appointment. If the check-out time is missed, students risk forfeiture of their deposit.
• Return blanket and key to the appropriate drop off location (posted by Residence Life staff)
• Return ALL borrowed materials (bikes, library, etc.)
• Complete and submit the Check-Out Form on the AMFS Student Portal immediately following your check-out appointment.
• Complete the Student Survey by Friday, September 12. A link will be emailed to students no later than August 25.

Full Session and Half Session II

• Clean unit thoroughly (call or visit the Residence Life Office at Marolt Ranch to request supplies). Units will be checked for cleanliness after all residents have moved out. Any damage/cleaning charges will be charged equally to all room residents!
• Return blanket, key, and clicker/parking tag (Burlingame residents, if applicable) to the appropriate drop off location (posted by Residence Life staff).
• Return ALL borrowed materials (bikes, library, etc.)
• Complete and submit the Check-Out Form on your AMFS Student Portal no later than Monday, August 25.
• Complete the Student Survey by Friday, September 12. A link will be emailed to students no later than August 25.

Campus Café — Harth Building, Bucksbaum Campus

*Hours subject to change

Marolt Grill — Marolt Ranch Commons

*Hours subject to change

Download the Sodexo app (available on Apple and Android phones) to view daily menus and more! 

Students over the age of 18 who elect to live on-campus receive a meal plan as a part of their room and board. The meal plan includes three meals per day at AMFS cafeterias. Students must present their Student ID. Those who elect to live off-campus do not receive a meal plan. A fellowship student who elects to live off-campus may spend a portion of their stipend on an add-on meal plan or individual meals. Refunds and/or discounts for the meal plan are not available.

Vegetarian selections and salads are always available. Ingredients for all dishes will be posted, and foods of common allergies (nuts, peanut butter, etc.) will be kept appropriately separate from other foods. Takeout containers and utensils will be available, and food may be taken to rooms or to outdoor seating areas. Additionally, a la carte items will be available for purchase at both cafeterias. 

Food may not be shared with individuals who are not on the meal plan. Doing so will result in revocation of the meal plan without refund. Additionally, students must follow procedures for returning dishware and utensils as communicated by the food service provider and the Residence Life staff.

Students with food allergies should communicate with the Office of Student Services before their arrival in Aspen, and with the AMFS Registered Dietician upon arrival in Aspen. Information about scheduling an appointment with the Registered Dietician will be made available on the AMFS Student Portal. Vegetarian selections, as well as a salad and sandwich bar, are always available.

General Health and Sickness Coverage

The AMFS Student Health Plan covers visits to the primary care facility at the Aspen Valley Hospital (Aspen Valley Primary Care). Students may consult with Aspen Valley Primary Care about any non-emergency health or sickness concerns at no cost. When scheduling an appointment, students must notify Aspen Valley Primary Care that they are an AMFS student and request to be seen by Rachel Houseal. Students may request either an in-person or telehealth visit, depending on the severity of illness presented. 

All referrals made by Aspen Valley Primary Care for general health care related to the student’s time in Aspen will be covered by the AMFS Student Health Plan, including psychiatric needs. 

Note that the AMFS Student Health Plan DOES NOT cover the following: Emergency Department visits, outpatient hospital services, ambulance services, surgery, hospitalization, pre-existing conditions, ENT visits, routine physicals, hernias, dentistry, optical, suicide, pregnancy, or referrals for chiropractors, acupuncture, routine eye exams, other non-essential medical treatments, or any kind of testing. Special circumstances may be brought to the Vice President and Dean of Students. Any health services outside the AMFS health plan must be covered through the student's personal health insurance plan.

Emergency visits to the Aspen Valley Hospital Emergency Room WILL NOT be covered through the Student Health Plan.
 

Physical Therapy

The AMFS Student Health Plan covers up to three visits of physical therapy at Aspen Sports Medicine (ASM) in downtown Aspen. A referral is NOT required; however, Aspen Sports Medicine will conduct a thorough evaluation of each student’s injuries during the first visit, which is considered one of the three free visits. When scheduling an appointment, students must notify ASM that they are an AMFS student. After three visits, additional sessions will require either personal health insurance or an out-of-pocket fee of $150/visit. Cancellation: students who are no-shows or who cancel their appointment within less than 24 hours will be responsible for the full $150 appointment fee.

Counseling Services

The AMFS Student Health Plan also covers up to three visits to Mind Springs Health, offering exceptional mental health and wellness support. Additional appointments may also be covered if deemed clinically appropriate. Top-notch counselors can assist students with anxiety, depression, trauma, relationships, addiction issues, and much more. Students may make appointments with counselors at the Mind Springs offices, which are adjacent to Aspen Valley Hospital. Services do not require a referral. While access to Mind Springs is at a student’s request, psychiatric needs do require a referral from Aspen Valley Primary Care.

The AMFS will offer several Musician's Wellness Sessions on campus in collaboration with counselors from Mind Springs Health. Session subjects may include performance anxiety, life transitions, effective communication skills, and more. Schedule information will be distributed by the Residence Life staff.

All students (or a parent/guardian if the student is under the age of 18) must sign the Consent to Medical Treatment form that authorizes immediate medical treatment in the case of emergency.

Aspen Valley Primary Care

401 Castle Creek Road (Across Castle Creek Road from Marolt Ranch)
970-279-4111
Monday–Friday: 8:00 am–5:00 pm
Saturday–Sunday: CLOSED
Hours subject to change

In-person and virtual appointments are available. All appointments must be scheduled in advance; however, Aspen Valley Primary Care will work in all urgent appointments on a first-come, first-served basis. Students should mention their AMFS affiliation when scheduling an appointment and should be prepared to show their AMFS Student ID at the appointment.

Mind Springs Health — Counseling Services

405 Castle Creek Road, Suite 207 (Across Castle Creek Road from Marolt Ranch and adjacent to Aspen Valley Hospital)
970-920-5555 – appointments
888-207-4004 – crisis hotline
Monday–Friday: 8:00 am–5:00 pm;
Saturday–Sunday: CLOSED
Hours subject to change  

Other Mental Health Resources

• 988 Lifeline: https://988lifeline.org/
• National Suicide and Crisis Hotline (Call or Text): 988
• 24/7 Colorado Crisis Services Statewide Hotline: 844-493-8225
• 24/7 Colorado Crisis Services Statewide Text Line: Text TALK to 38255
• Aspen Hope Center 24-hour confidential crisis hotline: 970-925-5858
• HeadQuarters  free mental health HeadQuiz: https://headq.org/headquiz/

Aspen Sports Medicine – Physical Therapy

616 East Hyman Avenue
970-925-1808
Email: office@aspensportsmedicine.com
Monday–Friday: 8:00 am–6:00 pm
Saturday–Sunday: CLOSED
Hours subject to change
 

Aspen Valley Hospital (AVH)

616 East Hyman Avenue
401 Castle Creek Road – Across Castle Creek Road from Marolt Ranch
970-925-1120
DIAL 9-1-1 IN CASE OF A MEDICAL EMERGENCY

The AMFS Student Health Plan does not offer accident coverage. Medical emergencies will be handled by Aspen Valley Hospital; However, students will need to provide their personal health insurance information at the time of treatment.
 

Aspen Valley Hospital (AVH) - Otolaryngology (ENT) 

401 Castle Creek Road – Across Castle Creek Road from Marolt Ranch 
970-544-1460 

The AMFS Student Health Plan does not cover ENT visits.  If students wish to get care through their personal insurance, the AMFS can recommend the following healthcare professional:   

• Dr. Melissa Sommers 
• https://www.aspenhospital.org/people/melissa-somers-md/ 

Aspen Medical Care - Urgent Care

101 Founders Place, Suite 109
970-920-0104

The AMFS Student Health Plan does not cover services offered at Aspen Medical Care. This is a good option should a medical concern arise when Aspen Valley Primary Care is closed and the issue does not appear to be a hospital emergency. Students will need to present their personal health insurance at the time of treatment. Hours vary. Walk-ins welcome.
 

Community Health Services – Family Planning

405 Castle Creek Road, Suite 201 (Across Castle Creek Road from Marolt Ranch and adjacent to Aspen Valley Hospital)
970-920-5420
Monday–Friday: 9:00 am–4:30 pm
Hours subject to change

The AMFS Student Health Plan does not cover services offered at Community Health Services. Aspen's Community Health Services offers low-cost and/or free family planning and counseling including reproductive health education and testing. For paid services, personal health insurance is accepted.

Aspen is at an elevation of nearly 8,000 feet and the climate is dry. Together, these two qualities make the perfect environment for dehydration and altitude sickness to occur. When arriving at Aspen, refrain from strenuous activity and exercise and drink plenty of water until you feel acclimated.

See the U.S. Centers for Disease Control and Prevention’s guide on traveling to high altitude for tips on how to prepare and avoid altitude sickness.

Summer temperatures range from ninety degrees during the day to fifty degrees (sometimes, lower) at night. Brief afternoon showers are common. Dress in layers and bring a raincoat, sweater, or light jacket. Aspen day dress is casual (jeans, shorts, and other casual attire).

Aspen is known for sightings of elk, black bears, occasional sightings of moose, and very rare sightings of mountain lions, in addition to other wildlife. Black bears are timid animals, but they are attracted to food. The best way to avoid an encounter is to properly dispose of your trash in bear-proof containers (provided on the Bucksbaum Campus and around Aspen). Keep food items out of vehicles and close / lock ground floor doors and windows. If you encounter a bear, make your presence known by making noise (don’t surprise the animal), and back away slowly (do not run). Moose sightings are rarer than bear sightings, but moose can be aggressive. If you see a moose, do not approach the animal. Position yourself so there is a physical barrier between you and the moose and then create a wide berth as quickly and calmly as possible. Mountain lion sightings are extremely rare but not a safe situation. If you see a mountain lion, make yourself seem as large as possible, make noise, do not act afraid, and slowly create distance between you and the animal. Elk are generally not a danger but are beautiful to observe in the mountains.

Some of the most beautiful hikes in the world are in the Rocky Mountains. Make sure you explore safely. Have a plan – study your map and bring it with you. Hike in groups of three or more. Tell someone (Residence Life staff, for instance) where you are going and your expected time of return. Carry and drink plenty of water (a minimum of one quart every two hours), wear sturdy footwear with traction, dress in layers, and stay on the trail.

We recommend that all students purchase a CORSAR (Colorado Outdoor Recreation Search and Rescue) card. For just a few dollars, you help to ensure that emergencies can be responded to in a timely manner with all the resources that can help save a life on the trail.

Purchase a CORSAR Card
Online: https://dola.colorado.gov/corsar_order/order_instructions.jsf
By phone: 303-864-7748

White-water rafting is a popular sport in the area. Rivers run high in early summer, following the snow-melt. We recommend staying off the rivers until late summer. Should you partake in the sport, always go with a guide and wear the recommended safety equipment.

• Dorm residents: Extra-long flat and fitted twin sheets, pillowcase, bath towels, and hangers. Blankets provided. Pillows can be purchased from the AMFS for $5. The charge will be deducted from the Security Deposit return. Cookware, dishes, and utensils are not provided in the residence halls. It is suggested that those who wish to prepare food in their dorms (some have limited cooking facilities) purchase supplies from local thrift shops. All residents receive a meal plan and can eat in the cafeterias.
• Sheet music: There are no sheet music stores in Aspen. A limited number of scores and parts are available at the chamber music library. Students are encouraged to bring all the solo and chamber music that they might need for the summer.
• Instrument (auxiliary instruments if you have them), maintenance tools and accessories, music stand
• Spending money: Aspen is an expensive resort town. Students are encouraged to bring a debit and/or credit card to Aspen rather than cash only.
• Padlock for locker use: There is an orchestra locker room at the Michael Klein Music Tent and some small lockers on the Bucksbaum Campus.
• Sunscreen, lip protection, hat, and sunglasses: the sun at Aspen’s elevation is intense.
• Water bottle
• Fleece, lightweight layers, rain jacket, umbrella, and hiking boots
• WiFi enabled electronic device: cell phone, tablet, or computer (Student Services can offer assistance if you are unable to bring this essential item)

• Metronome and tuner
• Recording equipment for lessons and practice sessions
• Humidifier
• A fan: Dorm rooms tend to get warm during the day (Local thrift shops or Amazon.com are good places to obtain these).

All students should expect to perform in any ensemble (orchestra, opera, specials) and should bring the required clothing. AMFS does not provide attire for loan.

Orchestra Concert Dress

• Long sleeve white or cream blouse
• White tuxedo shirt w/ black bow tie
• White or cream tuxedo jacket
• Long black skirt or black dress pants
• Black dress shoes, black socks (hose optional)
   

Brass Fanfares (pertains to all brass students)

• Black pants or skirt
• Black dress shirt with sleeves to the wrist
• Black dress shoes, black socks (hose optional)
• Black jacket (optional)
   

Opera Orchestra and Specials Dress (includes Aspen Contemporary Ensemble)

• Long black pants or skirt
• Black dress shirt with sleeves to the wrist
• Black jacket (optional)
• Black dress shoes, black socks (hose optional)
• Long gown (optional)
   

Aspen Opera Theater and VocalARTS Dress for Singers

• Long black skirt or dress pants
• White blouse or white dress shirt
• Black jacket/tux
• White or cream jacket
• Formal gown (optional for solo performances)
• One black-tie outfit. Second formal / black-tie outfit optional.  
• Dark suit, black bow tie
• Dancewear or sweats for movement
• Stage-worthy boots (if applicable)
• Small makeup kit
• Black or tan character shoes
• Dress shoes
   

American Brass Quintet Seminar @Aspen

• Black dress pants (or skirt) and black jacket
• Black dress shirt with sleeves to the wrist
• Black dress shoes, black socks
• Business casual for less formal performances
   

Aspen Chamber Music Participants

Professional performance attire is required. For example, orchestra attire or all black is a safe standard. Personal flair is invited such as a gown, etc. No jeans, shorts, or casual shoes. Feel free to coordinate your look with your ensemble colleagues.  

Aspen is located 220 miles west of Denver, Colorado (about a 3.5-hour drive). The City of Aspen is served by major airlines.

Warning For Those Traveling with Large Instruments!

Aspen/Pitkin County Airport is a small facility and airlines may not be able to transport large instruments. Therefore, shipping the instrument or travel to a larger airport in the region may be necessary.

For many ground transportation options, cellists and tubists must pay an additional fee and double bass players must book a private shuttle.

Students traveling with large instruments should speak directly with their airline, airport, and/or ground transportation provider in advance.

Travel Dates

Students must stay through the final concert (4-6 pm) on August 18. Students who book tickets with a return date earlier than the final concert, without an approved Leave of Absence, will be asked to change their flights. Any resulting change fee will be the responsibility of the student. Also, note that the dates surrounding the AMFS season get booked early. Reserve travel as far in advance as possible.

Flying Into Aspen

The Aspen/Pitkin County Airport (ASE) is located ten minutes from downtown Aspen. AMFS volunteers will be at the airport to assist students arriving on June 19 and 20 during the most popular travel times. Free bus service is available from the airport to the Bucksbaum Campus, residence halls, and downtown Aspen. Please check with the bus driver to determine which stops they intend to make. Students may also use High Mountain Taxi service (970 925 8294), which is readily available. Expect a fare of approximately $20.

Flying Into Area Airports

• Denver International Airport (DEN) is a large airport approximately 220 miles from Aspen that often offers a more affordable (but less convenient) option.
• Eagle-Vail Airport (EGE), approximately 1.5 hours by car from Aspen, is another option. This is also a smaller, regional airport so do pay attention to cargo restrictions.
• Grand Junction Regional Airport (GJT) is approximately 2 hours by car from Aspen. This is also a small regional airport that may have cargo restrictions or limited services.

Ground Transportation From Area Airports

• Bustang, managed by the Colorado Department of Transportation, offers $28 bus service from Denver to Glenwood Springs, forty miles northwest of Aspen. Call 800 900 3011 or visit www.ridebustang.com for more information. See www.rfta.com for information on local bus service from Glenwood Springs to Aspen.
• Rental Cars may be arranged for a one-way trip from Denver to Aspen via Alamo, Avis, Budget, Hertz, National, or Sixt. Please contact these agencies directly for rates and availability. You may view the Carpool List on your AMFS Student Portal to connect with other students seeking a ride!
• CoWest Transportation occasionally offers $140.30 shuttle service from Denver International Airport to Aspen / Pitkin County Airport. Call 800 822 4844 or visit https://letsride.co/ for more information.
   

By Train

Amtrak service is available to Glenwood Springs, forty miles northwest of Aspen. Call 800-USA-RAIL or go to www.amtrak.com. See www.rfta.com for information on local bus service from Glenwood Springs to Aspen.

By Car

NOTE: Students are strongly encouraged to leave personal vehicles at home. See Parking and Transportation in Aspen for more information.

There are two routes by car from Denver to Aspen.

• From Denver International Airport, take I-70 West to Glenwood Springs (exit 116). Follow signs to Highway 82 which leads to Aspen (forty miles). From the roundabout, take the Castle Creek Road exit and continue one-half mile to Music School Road on the left.
• Take the scenic route via Independence Pass. Drive west on I-70 and take the exit for I-91 South. Travel through Leadville (I-91 becomes 24 South), then west onto Highway 82 over Independence Pass. Follow the signs for Highway 82/Main Street through downtown Aspen (Main Street takes several turns.) Leaving Aspen, enter the roundabout and take the Castle Creek Road exit. Then continue one-half mile to Music School Road on the left.
   

Personal Vehicles

Students are strongly encouraged to leave personal vehicles at home and use public transportation while in Aspen. There is no student parking on the Bucksbaum Campus and limited or no student parking at other AMFS venues. Aspen is a small, densely populated, tourist town. Traffic is heavy, parking is insufficient, and gasoline prices far exceed national averages.

Bus Service

The Roaring Fork Transit Authority (RFTA), rated the “Best Mass Transit System of North America,” offers free and convenient bus service between all AMFS venues and extends from the City of Aspen to Snowmass Village. More info at www.rfta.com. Bus schedules, along with tips specific to music students, are available at the Office of Student Services, on the AMFS Student Portal, and at the bus stops.

*Any issues relating to the RFTA bus services should be reported to Aspen Music Festival and School’s Main Reception at 970-925-3254.

Parking by Venue

Review the Parking Policy for information regarding violations and fines. 

• Bucksbaum Campus – No student parking. Students with large instruments may receive a pass that will allow for instrument drop-off ONLY. Vehicles must then be relocated to the Marolt Ranch parking lot.
• Michael Klein Music Tent and Harris Hall – Students may park in the Gillespie (front) lot only. Students with large instruments will be permitted drop-off privileges in the back lot. Vehicles must then be relocated to the front lot.
• Marolt Ranch – Limited parking is available on a first-come, first-served basis.
• Burlingame – Extremely limited (approximately 20 spots) parking is available to students and distributed by lottery. Lot is gated. Gate-entry clickers are issued to lottery winners upon checking into housing.
• Aspen Highlands – No parking available. Served by free RFTA bus.

Bicycling

Students are encouraged to bring bicycles to Aspen as their primary mode of transportation. The AMFS provides a limited number of bicycles (approximately 100) on a first-come, first-served basis for a nominal fee of $25. This is an especially great mode of transportation for those with small instruments. The Bike Purchase Form and Waiver will be re-announced and posted to your AMFS Student Portal in June.

WE-cycle, a bike-share system similar to systems in many major cities, will be offering free access to its bike-share network this summer. With over a dozen stations, including the Michael Klein Music Tent and Marolt Ranch, WE-cycle offers students an easy and convenient way to get around town. For more information visit www.we-cycle.org.

Students must purchase or bring their own lock and helmet. Students should ALWAYS wear a helmet when riding a bicycle and respect the health of our trees by chaining bikes ONLY to the bike racks provided. Bike racks can be found in various locations on the Bucksbaum Campus. On the Meadows property, racks are on the south end of the grounds near the bus stop and hospitality tent and also at the north end near the loading dock of Harris Hall. There are also bike racks at the residence halls.

INSTRUMENT REPAIR AND MAINTENANCE

Repair Services for String Instruments

See the All-School Directory (to be available in June) for Luthier contact information and hours of operation. The Luthier is available to help string players with instrument repair, adjustments, bow repairs, and offers strings and accessories for purchase. String players should review the String Instrument Care letter to prepare for travel to Aspen and the dry Colorado climate. 

Repair Services for Wind/Brass Instruments

Aside from the occasional visitor, there are no repair services regularly available in Aspen for wind/brass instruments. The AMFS does plan to have a service person in Aspen on occasion for woodwind instrument repair. An Operations Assistant will contact winds students with dates and concact information when the service person is in Aspen. Players are advised to bring supplies and tools with them.

In the case instrument repair is needed, students should first discuss options with their Aspen teacher. Glenwood Music is a music store about one-hour from Aspen and may be able to assist. If Glenwood Music is unable to assist, students may need to research repair services in Denver. The AMFS does not have professional quality instruments to rent and is not able to cover travel expenses for students related to instrument repair.  

Reed Room

Upper Studio Building, Room 205

A reed room with access to water nearby is available for reed work. Supplies and tools are not provided. Reservations are not required and students can use this room on a first-come, first-served basis.

AUXILIARY INSTRUMENTS

• Flute:  All flute students will be expected to share the piccolo and alto flute responsibilities/opportunities at the AMFS. Students should bring their own piccolo and alto flute if they have one. Fellows are expected to bring their own instruments.
• Oboe:  All oboe students will be expected to share the English horn responsibilities/opportunities at the AMFS. Students should bring their own English horn if they have one, as well as reeds and the equipment needed to make new English horn reeds. Bring a device for supporting the weight of the instrument, if needed. Fellows are expected to bring their own instruments.
• Clarinet:  All clarinet students will be expected to share the B-flat, A, E-flat, and bass clarinet responsibilities/opportunities at the AMFS. Students should bring these instruments if they have them. Fellows are expected to bring their own instruments.
• Bassoon: Not all bassoon students are expected to play contrabassoon; however, those who have the ability will be given opportunities. Those who own the instrument should bring it to Aspen. Fellows are expected to bring their own instruments.
• Aspen Contemporary Ensemble:  The ACE flute fellow is expected to bring an alto flute and a piccolo. The ACE clarinet fellow is expected to bring an E-flat and bass clarinet.
• Euphonium: The recipient of the euphonium scholarship is expected to bring their instrument to Aspen.
   

AUXILIARY INSTRUMENT CHECKOUT INSTRUCTIONS 

Once you receive your orchestra assignments from either the General Manager or an Orchestra Manager, please read them carefully to determine whether you will require an AMFS auxiliary instrument. If that is the case, please contact the Instrument Rental Operations Assistant (See the All-School Directory available in June) to schedule a pick-up time. Please pick up your instrument no later than two days prior to your first rehearsal. You must schedule your pick-up time during office hours: Monday through Friday, 9am-5pm. Please check in at the Front Desk of the Hardy Building at your scheduled pick-up time. During your appointment, you will be asked to sign an instrument check-out form. Please return the instrument no later than two days after your performance. 

Cell Phone Coverage

Aspen is a small mountain town where cell phone coverage can be limited. Depending on the carrier, cell phone service can be spotty on the Bucksbaum Campus, at the Michael Klein Music Tent/Harris Concert Hall, and the residence halls. Cell service works well in town and surrounding areas. Verizon Wireless provides the best coverage in the Aspen area. Telephones and land line service are not provided in the residence halls.

Wi-Fi

Aspen is a small mountain town where wifi coverage can be limited. The AMFS provides Wi-Fi in the residence halls and on the Bucksbaum Campus for the purpose of checking email, booking practice room space, and light browsing. Network and password details are provided upon arrival in Aspen. Students interested in a more sophisticated service at their residence hall may purchase private service through a local provider at their own expense.

Students experiencing issues with Wi-Fi on the Bucksbaum Campus or at the residence halls should email the IT Department at techsupport@aspenmusic.org stating the specific area (i.e. Burlingame 105) that is lacking service. Contact information for the IT Department can be found in the All-School Directory (available in June).

Computer Lab

The Computer Lab is located in the Paterson Commons in the Bucksbaum Building (Lower School Building). See the All-School Directory (available in June) for hours of operation.

The AMFS is pleased to provide students with access to computers and internet. The Computer Lab has several desktop computers as well as an area to access power and Wi-Fi on personal laptops. Scanning, black and white printing, and limited copying are available. The Computer Lab will open on a limited basis from Registration through Convocation Day and will be open for normal business hours starting the day after Convocation through the Friday of the final week (week eight).

Computer Lab Policies:

• No food or drinks around the computers.
• Limit sessions to twenty minutes during periods when others are waiting.
• Limit print jobs to a maximum of 20 double-sided pages in black and white. No complex graphics or photographs.
• Scanning and copying of sheet music is not allowed due to copyright.
• Keep the lab clean by disposing of personal garbage and pushing in chairs.
• Respect the equipment. Due to limited resources, equipment that is damaged or destroyed will not be replaced.
• Do not ask the scheduler, office manager, or anyone working outside the lab for computer or printing assistance. If there is a problem, please speak with the Computer Lab monitor on duty.

Student Services Computer Station

A desktop computer station will be set up outside the Office of Student Services in the Hardy Building. Students may use this computer station to access email and complete forms on the AMFS Student Portal. The Student Services computer station can be accessed during Student Services office hours.

• No food or drinks around the computer.
• Do not congregate at the computer station.
• Limit sessions to fifteen minutes or less when others are waiting.
• Scanning and copying of sheet music is not allowed due to copyright.

Paycheck/Reimbursement Distribution Dates

• Friday, July 11
• Friday, July 25
• Friday, August 8
• Friday, August 22

Paychecks for work completed after Sunday of Week Seven (August 17) will be mailed by September 30.

ELECTRONIC REIMBURSEMENT 

Any overpayment of deposits, tuition, room & board, or fees will be reimbursed approximately one week after arrival in Aspen. Reimbursements will be refunded back to the original payment source (credit or debit card). The $100 Security Deposit will be refunded back to the original payment source after any necessary check out charges have been applied.

Fellowship and Stipend Distribution Dates*

Full Session
- July 4
- July 25
- August 22

Half Session I
- July 4
- July 25

Half Session II
- August 1
- August 22

*Fellowship stipend checks will be evenly cut across the sessions’ distribution dates.

CHECK DEPOSITS

Students are required to deposit or cash AMFS checks immediately. Mobile deposit is the easiest way to deposit AMFS checks.

CHECK CASHING IN ASPEN

Students may cash personal checks in the amount of $75 or less and student paychecks from the Aspen Music Festival and School in any amount at Alpine Bank (two locations). Alpine Bank requires fingerprinting, an AMFS ID, as well as a government-issued ID for a non-Alpine Bank customer to cash checks. They will not cash second party checks. Accepted forms of government-issued IDs include:

• Current State Identification card with photo (includes Puerto Rico and U.S. Virgin Islands)
• Current State Driver’s License with photo (includes Puerto Rico and U.S. Virgin Islands)
• Current Permanent Resident/Resident Alien Card with photo
• United States Uniformed Services card with photo
• U.S. Passport card

BANKS IN ASPEN

The following banks are located in Aspen. There is not a Bank of America location in Aspen.

• Alpine Bank
• American National Bank
• Bank Midwest
• Chase Bank 
• First Colorado National Bank
• Timberline Bank
• United Western Bank
• US Bank
• Wells Fargo Bank